1 Report Writing Guidelines

The final report for Industrial Training should be written in English. The length of the report

should not exceed 50 pages, excluding appendices. The entirety of the final report must be

uniform and consistent.

1.2

Final Report Contents

The final report consists of THREE (3) main parts which are:

Section I:

Report Introduction

Section II:

Body of the report

Section III:

References/Bibliography and Appendices

All of these three main parts must be organized and given page number accordingly based on

the following table:

Section

Order

Item

Page Numbering

I

1

Title Page

No page number

2

Declaration

3

Acknowledgement

Using Roman small

letters (starting with iii)

4

Disclaimer

5

Executive Summary

6

Table of Contents

7

List of Tables

8

List of Figures

9

Abbreviations

II

10

Body of Report

• Chapter 1: Introduction

(including organizational

background)

• Chapter 2: Project Description
• Chapter 3: Overall Experience
• Chapter 4: Conclusion

Using number (starting

with number 1)

III

11

References/Bibliography

12

Appendices-6-

1.2.1

SECTION I: Report Introduction

The report introduction consists of several components (or pages) including title page,

declaration, acknowledgement, disclaimer, executive summary/abstract, table of contents, list

of tables, list of figures and abbreviations.

1. i)

Title Page (refer Appendix D)

This page consists of the following information:

(i)

Full project title (middle of the page)

(ii)

Place of Industrial Training (bottom of the page)

The title must explain the main project and the maximum length is up to 15 words.

1. ii)

Declaration (refer Appendix E)

This page consists of the following items:

Short declaration statement and course code (at the top page)

Student’s name and matric number (in the middle of the page)

iii)

Acknowledgement

This page contains the acknowledgement to all parties (individuals or institutions) who assist

in the project implementation. The acknowledgement must be simple and concise.

1. iv) Disclaimer (refer Appendix F)

This page contains statement to claim validity and copyright of the report contents. Student

needs to write down the student’s name and matric number.-7-

1. v)

Executive Summary (Abstract)

Executive Summary is the essence of the whole report and needs to be given a special attention

as main text. References should not be cited in the Executive Summary, but if it is necessary,

use footnote. Avoid from using any abbreviations or acronyms.

Executive Summary should not exceed 300 words. It must contain fact-specific issues, a brief

explanation of the project; main findings including the facts that are significant (or not) and

conclusion. This summary should be typed in single spacing in only one page, and one

paragraph.

Example:

ABSTRACT

Online management system is one of a web-based application that could help

organizations in enhancing their productivity, encouraging greater customer

participation, and enabling mass customization, besides reducing costs. Online

management system or electronic management can be defined as a process to manage

data, information and making communication through the Internet. The process could

be implemented in different categories of technology such as real-time system, web

based system, and mobile applications. Thus, the journal management system has

great potential to be integrated with the web application. With the need for faster

publishing process and complexity of management process, an online management

system for journal is proposed.-8-

1. vi)

Table of Contents

Table of Contents should follow the order, with relevant page number, all section and sub

section, topic and sub-topic; list of references, acronyms and others overall report function;

appendices and indices (if any).

Example:

TABLE OF CONTENTS

Title Page …………………….………………….…………..… i

Declaration ………………………..……….………………….. ii

Acknowledgement …………………….…………………… … iii

Disclaimer ………………………………………………..…… iv

Executive Summary ………….………..……………………… v

List of Tables ..…………………………………………….….. vi

List of Figures………….,.……………….………………….… vii

Abbreviations……………………………………..……………. ix

1.0 Introduction ………….………………..……………………. 1

1.1 Organization Background …………….….…………… ….. 1

1.2 Overall Observation …….………..………….…………….. 2

1.3 Chapter Summary ……………………….…….…… …….. 3

2.0 Project Description ………………………………… ………4

2.1 Project Introduction ……………………………….…….….4

2.2 ……….-9-

vii)

List of Tables

This list contains all table titles exactly like in the text. Information that needs to be included is

table number, title and page number.

Example:

List of Tables

Table No.

Caption

Page

Table 1.1

List of computer

2

Table x.x

…

…

viii) List of Figures

This list includes graphs, figures, maps and other illustrations. The title of figures must follow

the captions of figures in the report. The information must have figure number, title and page

number.

Example:

List of Figures

Figure No.

Caption

Page

Figure 1.1

Organization Chart

5

Figure 1.2

……..

..

1. ix)

List of Abbreviations

This list includes all the abbreviations used in the report. The information must have the

abbreviation andthe meaning of the abbreviation.

Example:

List of Abbreviations

WWW

World Wide Web

HTML

Hyper Text Mark-up Language-10-

1.2.2

SECTION II: Body of Report

Report contents should consist of four main chapters namely Introduction, Project Description,

Overall Experience and Conclusion. At the end of each chapter (except chapter conclusion), a

summary of the chapter should be provided to formulate ideas/body of the chapter. The

following is the breakdown of the report:

1. i)

Chapter 1: Introduction

Introduction should include two main topics; the organization background and an overall

observation of the entire organization. Organization background contains basic information

such as a brief organization history, management, objective, organization mission and vision.

Overall observation covers overall aspect of organization specialization and roles. Discussion

of related topics should not exceed two pages each respectively.

Chapter 1: Introduction

1.1 Organization Background

1.2 Organization Business

1.3 ChapterSummary

Chapter 2: Project Description

2.1 Project Introduction

2.1.1 Problem Statement

2.1.2 Project Objective

2.1.3 Project Scope

2.1.4 Significance of Project

2.2 Methodology (if necessary)

2.3 Involvement/Technical description

2.4 Explanation for deliverables

2.5 Reflection on the project/tasks that has/have been carried out

2.6 Weaknesses and Recommendation

2.7 Chapter Summary

Chapter 3: Overall Experience

3.1 Other Assignment in the Organisation

3.1.1 List of Tasks

3.1.2 Industrial Training Problem

3.2 Overall Reflection

3.3 Industrial Training Effectiveness

3.3.1 Industrial Training Objectives Achievement

3.3.2 Learning Outcome during Industrial Training

3.4 Recommendation and Suggestion

3.5 Chapter Summary

Chapter 4: Conclusion-11-

1. ii)

Chapter 2: Project Description

Chapter 2 covers detail explanation on the MAIN project. This chapter explains in detail

the involvement of the student in the project according to the production phase. The

explanation should come together with related deliverables such as the storyboard and

script, screen capture of the system, event picture etc. Media Interactive projects may

include description on the design of the system and the technical specification.

For this section, student should write up on the reflection of what they have learnt and

experienced during the execution of the project/tasks.

iii)

Chapter 3: Overall Experience

Chapter 3 aims to report the activities or other project (besides the main project as reported in

Chapter 2) throughout the Industrial Training. In this chapter, relevant activities/projects should

be listed and explained clearly. Students also need to report any problem encountered

throughout the Industrial Training.

In addition, students need to explain whether the Industrial Training has achieved its objectives.

This chapter should also include a section on reflection whereby the student learning

outcomes/experiences based on their practicum experiences being clearly explained in detail.

Students may highlight or provide feedback on the effectiveness of the knowledge they have

gained from the program in helping them undergo the industrial training.

1. iv)

Chapter 4: Conclusion

Conclusion is the summation of all chapters. Students need to provide clear and solid

conclusion that reflects project done during the Industrial Training.

Note:

In this chapter, explanation/description on how the Industrial Training meets the objective

should be included.-12-

1.2.3

SECTION III: References/Bibliography and Appendices

Section III covers the provision of list of bibliography and appendices. Both items are important

to provide readers with a referral or obtain additional declaration on the matter.

1. i)

References/Bibliography

Bibliography should follow the provided format and style. Entries in the reference should follow

one of the following formats:

• IEEE/ACM format (http://standards.ieee.org/guides/style/) for BSc. (Hons) MM OR
• APA format (http://www.apastyle.org/) for any programme

1. ii)

Appendices

If any, appendices need to be attached after the references. Details of the attachment should

be listed in the table of contents. Page number is needed in every appendix. If there is more

than one, use letter A, B, C, and D at the beginning of the title of each appendix. Every new

appendix must start with new page. Some good examples for appendices are:

Storyboard

Script

User manual

Flow chart

Gantt chart/project planning

Source code

Organization chart, etc.